Every Sample. Tracked. Trusted. Traceable.
From GPS-tagged field collection to signed report delivery — complete, real-time sample lifecycle control for any laboratory, any industry, anywhere in the world.
When Chain-of-Custody Breaks, Results Become Indefensible.
Sample management is where most laboratory data quality problems begin — and where most quality systems provide the least structured support.
Paper forms filled incorrectly in the field
Handwriting illegible, coordinates missing, timestamps wrong. Errors propagate into the final report.
No real-time visibility into sample status
Supervisors cannot tell whether a sample is in analysis or awaiting approval — without chasing someone by phone.
Chain-of-custody reconstructed after the fact
When an auditor asks for custody documentation from six months ago, the answer is often “we’ll have to look for it.”
AI is nowhere near the sample workflow
Anomalies that should be caught at collection — GPS deviation, unusual field observations — reach the analyst undetected.
The Complete Sample Lifecycle. Automated End to End.
Six connected stages. Every transition tracked. Every event permanently logged. No manual handoffs.
Define sampling schedules, assign field teams, configure frequency-based monitoring plans. Overdue collections auto-alerted.
GPS-tagged mobile collection with QR linking. Offline-capable. AI flags deviations from registered location baseline.
Single QR scan at the lab. All field data populates. Irregularities flagged instantly. Sample routed to correct section.
Real-time status visibility for every sample. Every custody handoff permanently logged with user, time, and reason.
Multi-level digital approval chain. Results linked to custody record. Every approval timestamped and attributed.
Complete record retained per regulatory requirements. Fully searchable and retrievable from day one to day 3,000.
Real-Time Sample Tracking. AI Intelligence at Every Stage.
Every sample — its current stage, full custody history, and AI-generated insights — visible in one screen, from any device.
Everything Your Laboratory Needs. Intelligently.
Nine core capabilities — connected, configured, and audit-ready from day one.
GPS Field Collection
Auto-captured coordinates at every point. Permanent registration on first visit. Auto-prompt on subsequent visits.
AI deviation detectionQR & Barcode Tracking
Unique identity per container. Scan to receive, dispatch, relocate, and audit. Zero manual lookup.
Offline Mobile App
Full operation without connectivity. Auto-sync when a network is available. No data loss.
Chain-of-Custody
Every handoff logged. Immutable custody trail meets ISO 17025, GLP, and FDA 21 CFR Part 11.
ISO 17025 readyIntelligent Scheduling
Frequency-based plans, overdue alerts, survey management with date-bounded field visibility.
AI frequency optimisationStructured Lab Receiving
Single QR scan. Field data auto-populated. Irregularities flagged. Sample routed with default parameters.
Multi-Site & Multi-Lab
Unlimited laboratories and hierarchies. Role-based access ensures contextual visibility.
Client Self-Service Portal
Clients track samples, download reports, retrieve certificates — without contacting the laboratory.
AI Anomaly Intelligence
Pattern detection at collection, receiving, and throughout the queue. Catches what manual review misses.
Core AI featureSample Management That Thinks. Not Just Tracks.
Traditional software records what happened. LIMSera AI detects what should not have happened — and stops it before it affects your data.
Anomaly Detection Before Analysis
GPS deviation, out-of-window collections, and field observations inconsistent with site history — flagged before a sample enters the analytical queue.
Predictive Workload Management
AI analyses incoming volumes and analyst availability to predict bottlenecks — recommending redistribution in real time.
Network-Level Pattern Recognition
For distributed networks, AI identifies clusters of anomalies, seasonal shifts, and emerging hotspots across geography.
Intelligent Scheduling Recommendations
AI identifies under-sampled monitoring points relative to their risk profile and recommends frequency adjustments.
SMP-2026-0823: GPS 3.2 km off + window +47 min. Dual signal = mis-registration risk. Held.
MP-014 missed 3 consecutive collections. Overdue 11 days. Supervisor notified.
12 samples redistributed from Analyst B to C based on predicted bottleneck. Avg TAT 4.2h.
Your Data. Your Rules. Your Choice of Deployment.
Sample Manager is available standalone or as part of the full LIMSera LIMS platform — in the cloud, self-hosted, or hybrid.
LIMSera Cloud
Instant setup. No infrastructure. Automatic updates and 99.9% uptime SLA.
Private / Self-Hosted
Full data sovereignty. Deploy on your own infrastructure with complete control.
Part of LIMSera LIMS
Sample Manager alone today. Expand to the full platform when ready — no migration.
Standards Supported
Every Role That Touches a Sample.
Field Collection Teams
GPS-guided mobile workflow, offline operation, QR scanning, photo documentation — error-proof collection at any site worldwide.
Lab Receiving Staff
Single QR scan receives the sample. All field data auto-populated. Irregularities flagged instantly. No manual transcription.
Laboratory Managers
Real-time throughput dashboards, bottleneck identification, schedule compliance monitoring, and KPIs across all active samples.
Quality Managers
Chain-of-custody records, audit trail completeness, and compliance documentation — always available, never manually compiled.
External Clients
Self-service portal for sample status tracking, report download, and certificate access — without contacting the laboratory.
Senior Management
Consolidated dashboards across sites, turnaround time performance, compliance rates, and AI-generated quality trends.
Everything You Need to Know About Sample Manager.
Start tracking every sample with complete confidence.
See LIMSera Sample Manager configured for your industry, your field conditions, and your compliance requirements — in a live 30-minute walkthrough. No generic demos.
No commitment required · Implementation support included · Available worldwide · 30+ countries